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Record Retention Guidelines by State

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What are record retention guidelines?

Every state has its own rules on top of the federal government rules. Each state has what is called a State Archivist. A State Archivist documents the state’s record retention guidelines for businesses and individuals. The physician or practice should work with either their state Archivist or someone that manages Quality and Risk/Compliance within their organization to help with this process.

Click here for more information about the CMS Record Maintenance Fact Sheet.

Please forward your questions to the Records_Retention@cms.hhs.gov mailbox and someone from the records team will respond to your inquiry.

Figuring out your state guidelines

Alabama
Records Disposition Authority
Alaska
Records and Information Management Service for Alaska
Arizona
Retention Schedules for Arizona
Arkansas
Records Retention Schedule for Arkansas
California
Records Management and Appraisal Program for California
Colorado
Records Management for Colorado
Connecticut
General Records Retention Schedule for Connecticut
Delaware
General Records Retention Schedules for Delaware
District of Columbia
Data and Records Retention Policy
Florida
General Records Schedules for Florida
Georgia
Retention Schedules for Georgia
Hawaii
Records Retention and Disposition Schedules for Hawaii
Idaho
State Records Retention Schedules for Idaho
Illinois
State and Local Government Records Management Program for Illinois
Indiana
Overview on Records Retention Schedules for Indiana
Iowa
State Records Manual and Schedule for Iowa
Kansas
State Records Retention Schedule for Kansas
Kentucky
State Government Records Retention Schedules for Kentucky
Louisiana
Managing Records in Louisiana
Maine
Local Government Record Retention Schedules for Maine
Maryland
List of Approved Retention Schedules for Maryland
Massachusetts
Records Management Unit for Massachusetts
Michigan
Retention and Disposal in Michigan
Minnesota
General Records Retention Schedules for Minnesota
Mississippi
Local Government Records Retention Schedules for Mississippi
Missouri
State Agency Records Retention Disposition for Missouri
Montana
Records and Information Management Tool Kit for Montana
Nebraska
Records Retention and Disposition Schedules for Nebraska
Nevada
State Records Retention Schedules for Nevada
New Hampshire
Records Retention Schedules for New Hampshire
New Jersey
Records Retention Schedules for New Jersey
New Mexico
Records Responsibilities and Mission in New Mexico
New York
Records Management for New York
North Carolina
Records Retention for North Carolina
North Dakota
Records Management for North Dakota
Ohio
Records Management for Ohio
Oklahoma
Records Scheduling for Oklahoma
Oregon
Records Management for Oregon
Pennsylvania
Records Management for Pennsylvania
Rhode Island
Records Management for Rhode Island
South Carolina
Records Management for South Carolina
South Dakota
Retention and Destruction Schedules for South Dakota
Tennessee
 Division of Records Management for Tennessee
Texas
Retention Schedules for Texas
Utah
Retention Schedules for Utah
Vermont
Records Retention for Vermont
Virginia
Records Retention for Virginia
Washington
Records Retention Schedules for Washington
West Virginia
Records Management for West Virginia
Wisconsin
Statewide General Records Schedule for Wisconsin
Wyoming
Records Retention Schedules for Wyoming

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