Signing encounter
Click Sign. Once an encounter has been signed, it can no longer be edited; only the encounter PDF can be viewed.
Patient Dashboard
Navigate to the appropriate patient's Encounter list. Click the three-dot icon for a Draft or Review encounter.
Select Sign.
Click Sign to confirm that you want to sign the encounter. To hide this confirmation in the future, select the checkbox for "Don't show this message again."
Starting May 17th, 2023, Signed Encounters will now be visible in the patient portal. Click here to learn more!
Edit Encounters
Open the appropriate Draft or Review encounter and click the Sign button.
Encounters are automatically saved during signing, so you only need one click to save and sign!
You'll see a confirmation message that the encounter was signed successfully. Click Go to Encounters to close the encounter and return to the patient's encounter history. To hide this confirmation in the future, select the checkbox for "Don't show this message again."
Signed encounters are indicated in the Encounters section of the Patient Dashboard.
Multi-signatures
Some encounter templates require multiple signatures. Select Sign from within the encounter.
Choose the appropriate role in the pop-up and click Sign.
Roles that have already been signed will have a checkmark next to them.
Signatures on the encounter PDF will show the provider role in parenthesis.
Multi-signature encounters have an additional status - Review. Encounters marked as Review have been signed by at least one provider but have not been fully signed yet. Review encounters are included in the Unsigned Encounters list on the provider dashboard.
Checkout instructions
Checkout instructions are only accessible to practices using the Scheduler product in addition to the EHR.
Checkout instructions can only be added to encounters that are linked to a patient visit and must be added before the encounter has been signed.
Click the Checkout button.
Add patient and front desk checkout instructions and click Save. Once saved, checkout instructions will be shown in the Checkout section of the appointment in the Scheduler.
Be sure to only include information that is intended for the front desk staff to view.
Coding
Suppose your practice uses the Billing product in addition to the EHR. In that case, encounters can be released from the EHR to billing to communicate diagnosis and coding information to medical billing staff seamlessly.
Starting on Tuesday, February 14th, 2023, the 'Coding' tab will now have a 'Place of Service option to assign a place of service for the entire Encounter. This will be collected in the Billing system when the Encounter is released.
Starting on Wednesday, June 28th, 2023, we added a new button, Top Dx, to improve associating your top 4 diagnoses with your CPT codes. The button is next to 'Procedure Macros' and the pop-up, when adding a new procedure code.
The 'Top Dx' button next to the 'Procedure Macro' dropdown will replace the Diagnosis codes for every CPT code listed with the top 4 diagnosis codes listed for the patient. However, ensure your Dx codes are listed in order before selecting the button.
The 'Link Top Dx' button on the 'Add New Code' pop-up will attach the patient's top 4 diagnosis codes to the CPT code selected.
FAQs
What information is released with an encounter?
The following information is added to the billing product as an unsigned encounter for the patient:
- Rendering provider (if the encounter provider is linked to a rendering provider in the billing product)
- Date of visit (as service date)
- ICD-10 codes from the diagnosis plugin
- CPT codes from the procedure plugin
- Diagnosis codes liked to a procedure
- Units for each procedure code
Not using the Billing product but are interested in learning more about it?
Schedule a demo or contact our Sales Team by calling 800-943-7968, option 3, or emailing sales@rxnt.com.
Encounters can only be released from the EHR once, so make sure that all coding information is added to the encounter before it's released.
Click on the Encounter # in the Today's Appointments list. The encounter will automatically launch.
Click Release to send the encounter to the billing product.
Encounters are automatically saved during release, so you only need one click to save and release!
Encounters can only be released from the EHR once, so make sure that all coding information is added to the encounter before it's released.
Click on Encounters or (E) on the left side menu.
Click Unreleased Encounters.
Click the green arrow icon to the right of an encounter to release it to the billing product.
Encounters can only be released from the EHR once, so make sure that all coding information is added to the encounter before it's released.
Search for and navigate to the appropriate patient. Click Encounters or (E) on the left side navigation.
Click the three dots icon to the right of the patient encounter that should be copied for the new encounter.
Select Release from the action menu.
Click Release to confirm that you want to release the encounter. Select "Don't show this message again to hide this confirmation when releasing encounters.
If you are releasing an encounter that has more than 12 diagnosis codes, you'll be prompted to choose which diagnosis codes should go to the Billing product. Insurance claims are limited to 12 diagnosis codes or fewer.
Diagnosis codes linked to a procedure are automatically selected for release. Click the checkbox next to additional diagnosis codes that should be released.
Click release to send the encounter to the Billing product.
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